Yet we are not without options. What you can do is use tools that streamline and ease the mundane. Consistency is the organized person’s friend. The more you can do to lessen the amount of time spent on the routine tasking, the more time you can spend on the strategic. This is nothing new, there are hundreds of books written on the subject and organizational experts who can help you (I’ve got a great organizer if you need one!). But what’s surprising is how often this advice isn’t heeded. When we step into a company, there is a hodgepodge of processes (or lack of processes) that are taking place. We know what is supposed to occur but more often than not the buck is passed down the line and eventually falls through the cracks. When companies employ appropriate tools to support common tasks they can move more quickly to meeting their goals.
Owners have to embrace technology and all it has to offer to optimize efficiency. Utilize the options available. There’s no excuse for using paper timesheets if you have more than 5 people. You need to have a document repository for your contracts, proposals and accounting files. Figure out what works for your company – Dropbox, SharePoint, Google Docs, etc. Invest in using a CRM tool from the beginning and there’s a lot less excel spreadsheet tracking (and finger pointing on updates). Understand the importance of moving to an online accounting system that will grow and scale with your organization. There are many inexpensive or even (mostly) free options that will allow you to save time and energy, allowing you to focus on what’s important – Growth.
As a CEO who does a lot more at stoplights while traveling between meetings than she’d like to admit, having the right technology at your hand is vital. If you aren’t out there as CEO growing your company, your growth will be stunted. Utilizing technology for consistency and efficiency will help you meet your goals. Just remember to balance. You own the technology, it doesn’t own you.
If you’d like to discuss further any of the tools that help to save the BOOST team precious time, let us know! www.BOOSTLLC.net.